Associates programme for staff who leave the organisation
The National Centre for Atmospheric Sciences’ (NCAS) Associates Programme offers the opportunity for staff who leave the organisation to continue their association with NCAS and have access to a range of privileges to support their work going forward. It is our way to acknowledge and show appreciation for the contribution they have made to NCAS, and to smooth the way for mutually beneficial future collaboration and association.
Privileges
The package of privileges include:
- Continued use of an NCAS email address and access to NCAS Gmail
- Use of the NCAS Google Drive (including Docs, Sheets, Slides and Forms); NCAS Google Calendar, NCAS Google Photos, NCAS Google Chat, NCAS Zoom and NCAS Slack (all subject to fair usage)
- An invitation to the NCAS Annual Staff meeting with attendance paid for by NCAS
- Receiving the monthly NCAS Circulation e-newsletter (these will be sent to your NCAS email address only)
- Access to a bookable desk at NCAS sites and to local lab space (at the discretion of the Site Lead and subject to availability)
- Access to and use of NCAS facilities (at the discretion of the Director of Scientific Services, Facilities & Training, and subject to availability)
- Access to NCAS Operations functions including staff development training (at the discretion of the Operations Director, and subject to availability)
Terms, application process, and criteria
NCAS Associates are appointed for a 3 year term. This can be renewed and there are no limits to the number of terms an Associate can have. Applications can be submitted by the member of staff who is leaving, their Line Manager, or Head of Site, via emailing the People Team.
Applications can be submitted by the member of staff who is leaving, their Line Manager, or Head of Site, using the NCAS Workforce Planning (WFP) process. Please email the People Team to request a WFP request form is set up. Applications will be considered by the Executive Group, with the decision communicated to all parties within 5 working days.
It is recommended that a WFP request is submitted no less than 6 weeks prior to the leaving date of the member of staff. Please specify if there are any specific resources, services or lab/facility access that may be required (privileges 5-7) and the reason for this.
Qualifying criteria include:
- long service with NCAS and/or,
- significant contribution to NCAS and/or,
- expected future or ongoing collaboration with NCAS.
NCAS should be recognised in any publications where NCAS resources are used.
NCAS reserves the right to withdraw membership of the NCAS Associates Programme and any affiliated privileges at any time from an individual. This decision will be made by the Executive Group, with the Executive Director having the final decision if required.
The appointment will be reviewed 6 months before the end date, to ascertain whether or not the Associate wishes to continue. If renewal is preferred, the People Team will oversee the completion of a WFP request, to be considered by the Executive Group.
Short term status
In order to support staff moving to new positions outside of NCAS, short term access to the Associates Programme privileges is available for up to 6 months to help with their transition to a new role/opportunity. A request can be made directly to the Head of Site or a Director, who will consider and approve each case on its individual merits. The outcome will then be communicated to the People Team and recorded in the People database. If the requirement is longer than 6 months the full Associates Programme process must be followed.
Further information and support
For further information and support, please email the People Team.