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Your staff profile

Your staff profile can be found on our ‘behind the scenes’ Staff Database. This is where you can edit all the information on your staff profile. 

A few important parts of your staff profile are automatically pulled through to our main website and displayed on our public-facing People pages. All the information that shows up on our People pages is taken directly from your staff profile. This means that our website visitors can view a brief overview of your research topics, publications and your contact information.

We also use information from your staff profile to help us report to our funders. This includes things like your public engagement activities, your achievements, and any awards you’ve won.

It’s beneficial for everyone if you keep your staff profile up to date.

To add or update information on your staff profile

  1. Visit the National Centre for Atmospheric Science (NCAS) People Database and log in.
  2. Find your profile in the People Database list. You will be taken to your staff profile page.
  3. To edit your biography, input text into the large box labelled ‘Profile’. Here you can include a description of your job role and other relevant career information. Please aim for your biography text to be between 100-200 words. Include details about your job role and other relevant career information. 
  4. To add or edit a photo to your profile, scroll to the bottom of the edit page and click the ‘Choose File’ button under ‘Upload an Image’. Make sure you click ‘Submit’ at the bottom of the page to save your changes. If you’ve uploaded a new photo, you’ll be asked to click-and-drag to crop the image to the desired landscape dimensions. The aspect ratio is fixed. You can resize and reposition the crop area as needed. When you are happy, click ‘Done’. Your photo can be any image you wish as long as it is a clear, preferably high quality, photograph of yourself. This could be a headshot, or perhaps an image of you at work to demonstrate your role. If you would prefer to use a placeholder image, please use the NCAS-branded person icon.
  5. You can select to ‘Add Publications’, ‘Add Prize’, ‘Add Patent’, ‘Add Achievement’, ‘Add Public Engagement’, ‘Add Policy Advice’, ‘Add Co-funding’ or ‘Add Partnership.’
  6. Once you have selected an option, you will be prompted to fill in the required fields.
  7. Select to ‘Submit’ your changes.

Uploading Publications

We report all publications to the Natural Environment Research Council each year. This information feeds into their system collection database, and then to the Gateway to Research.

How to import your publications

The easiest and most reliable way for you to add your publications to the NCAS Publications Database is via your ORCID.

An ORCID is a unique digital tag that distinguishes you from every other researcher. It is essentially the people equivalent of the DOI number. You may have been encouraged to register for an ORCID by a journal, university or funder in the past, and registration can be completed quickly online.

Add your ORCID to your NCAS staff profile and our software will automatically pull all your publications onto the NCAS Publications Database. Pretty clever, right?

Add your ORCID to your staff profile

  • Visit the NCAS People Database
  • Log in
  • Find your profile in the People Database list. You will be taken to your staff profile page.
  • Select to ‘Edit My Details’
  • The ORCID field is underneath the ‘Aigaion Author ID’ field.
  • Enter your ORCID ID in the format “https://orcid.org/XXXX-XXXX-XXXX-XXXX”
  • If you do not want to apply for an ORCID, you may still manually upload your publications to the NCAS Publications database.

    Manually upload your publications

  • Visit the NCAS People Database
  • Log in
  • Select ‘Upload/Add Publications’ on the top menu. This will take you to the publication import.
  • Paste your publication DOIs into the ‘Import Publications’ box.
  • Select the format for your publications entries as ‘DOI’.
  • Select ‘Import.’
  • The Publications Database will search for the publication information. This may take a minute. You will then need to review the publications.
  • Check for any errors in the publications list. Then, select ‘Import’ to finish the import process
  • Prizes

    Highlight your prizes

    You can add prizes and awards to your staff profile. This includes prizes for presentations at conferences, young scientist awards, media awards or any relevant prizes.

    You should include

  • Name of prize
  • Description
  • Science topic
  • Awarding body
  • Date awarded
  • Any partnerships involved
  • Example
    I was awarded the LF Richardson Prize by the Royal Meteorological Society on the 19th May 2020. The prize is awarded for a paper in a Royal Meteorological Society journal by an author under the age of 35. The prize was jointly awarded to Dr John Doe and I for our work on weather forecasting.


    List your patents

    You can granted or filed patents to your staff profile.

    You should include

  • Title of patent
  • App registration number
  • Science topic
  • Date filed/granted
  • Location of filing/granting
  • Abstract
  • Status (filed/granted)
  • How long the patent has been filed/granted
  • Any partnerships involved
  • Public Engagement

    Share your public engagement

    You can share your public engagement activities on your staff profile. This includes school talks, demonstrations, blogs, podcasts, science festivals, media interviews or open days.

    You should include

  • Description
  • Science topic
  • Type of engagement
  • Date
  • Example
    I gave a lecture on the science of climate change to ASCENT (the Ascot Community Environment Network) in Sunningdale.

    Science to Policy

    Add your policy advice

    If you’ve provided advice to Government, now’s the time to let us know.

    You can add policy advice activities to your staff profile.

    You should include

  • Description
  • Science topic
  • Date
  • How your project is relevant to environmental policy development?
  • Did your policy advice depend on any international partnerships?
  • Government departments involved
  • Advice type
  • Policy area
  • Example
    I was appointed as Lead Author for Working Group 1 Chapter 11 of the fifth Assessment Report of the Intergovernmental Panel on Climate Change

    Achievements & Science Highlights

    Add your achievements

    You can add achievements and science highlights to your staff profile. This will keep a record of any work that you’re really proud of.

    You could include

  • Scientific breakthroughs
  • Commercial collaborations
  • Public engagement
  • Knowledge exchange with industry
  • Knowledge exchange with policy-makers
  • Knowledge exchange with non-government organisations
  • Disaster response
  • Please bare in mind that these achievements won’t be shown on your NCAS website profile page. If there’s a piece of science you’d like to shout about, or if you have a recent research highlight, let us know via our Staff News Submission. That’s where the Communications Team look for news to put on our website, share on social media, or pass on to our stakeholders.

    It’s unlikely the Communications Team will hear about your achievements unless you’ve messaged us directly or used the Staff News Submission.

    Social Media Links

    Link your social accounts

    We’ve now provided a way to link to your individual LinkedIn and Twitter accounts from your NCAS website profile page. This can help direct website visitors to your social media accounts – building your network and influence.


    If you provide a url address in the LinkedIn or Twitter fields, you’ll notice a small social media icon appears on your NCAS website profile page. Hey presto! Website users can now click on this icon to visit your individual social media account page.

    If you don’t provide social media links, you won’t see the social media icons appear on your public-facing website profile page. Don’t worry. That’s fine too.

    Find your NCAS People database login details

    1. Visit the NCAS People Database
    2. Select ‘Log in
    3. If you have forgotten your username or password. Use the recovery options provided on the login page.
    4. If you have never logged in before, use the ‘forgotten password’ option.
    5. Your recovery username or password will be sent to your registered email address.